Beauty By Brauna HIPAA Privacy Notice

Effective Date: 07/28/2024

THIS PAGE DETAILS:

  • HOW MEDICAL INFORMATION REGARDING YOU MAY BE UTILIZED AND/OR DISCLOSED.

  • HOW YOU CAN ACCESS THIS INFORMATION.

  • PLEASE REVIEW THIS INFORMATION CAREFULLY.

ENTITIES INCLUDED IN THIS NOTICE This notice details and applies to the practices of Beauty By Brauna and the practices followed by all Beauty By Brauna workforce members who handle your medical information.

YOUR PROTECTED HEALTH INFORMATION Beauty By Brauna acknowledges that your medical information is personal and is committed to protecting it. We maintain records and conduct treatments with the aim of giving the highest level of protection to your medical and personal information while still providing the highest level of medical care. This notice applies to all records of your medical care received or created by Beauty By Brauna.

Other medical treatment providers (i.e., physicians, hospitals, home health agencies, etc.) may have differing policies or notices pertaining to the use and disclosure of your medical information. Those statements, policies, and guidelines do not apply to the policy provided in this notice.

This notice details the ways in which Beauty By Brauna may use and disclose medical information regarding you. Your medical information, also referred to as “protected health information,” includes your demographic information, or any other information that could identify you and that relates to your past, present, or future physical or mental health and related health care services.

In this notice, your rights, as well as certain obligations Beauty By Brauna has regarding the use and disclosure of your protected health information, will be detailed. Beauty By Brauna is required by law to:

  • Ensure medical and other information identifying you (protected health information) is kept private.

  • Provide you with this notice of our legal duties and privacy practices with respect to protected health information regarding you.

  • Follow the terms of the notice currently in effect.

USES AND DISCLOSURES FOR TREATMENT, PAYMENT, AND HEALTH CARE OPERATIONS As a patient at Beauty By Brauna, you provide consent for us to utilize your protected health information for specific activities, such as treatment, payment, and other health care operations.

Your protected health information may be disclosed by Beauty By Brauna so that our medical professionals can provide treatment to you, including but not limited to:

  • Using your past medical information to diagnose your present condition.

  • Providing information regarding your medical condition to another doctor to whom we refer you for additional care.

  • Using and disclosing protected health information regarding you so that Beauty By Brauna may be paid for the medical treatment provided to you. For example, we will submit protected health information regarding you to your insurance company to receive payment for services provided. We may also use and disclose protected health information regarding you for our health care operations, such as evaluating how we can better meet your needs or providing protected health information to an auditor who reviews books/files to maintain current licensing to provide medical services.

Other Uses and Disclosures of Your Protected Health Information

The following uses and disclosures of patient protected health information may be made without any additional authorization from you. While not every use or disclosure is detailed, rest assured that all uses and disclosures by Beauty By Brauna are only those permitted under the law.

Uses and Disclosures for Appointment Reminders To remind you of an appointment, we may use and disclose your medical information to contact you. Please contact our office in writing at 3257 Quakerbridge Rd, Hamilton NJ 08619 to request that such communications be made confidentially. We will accommodate all reasonable requests.

Uses and Disclosures to Others Involved in Your Healthcare We may disclose your protected health information that directly relates to the involvement of the following in your medical care:

  • A member of your family.

  • A relative.

  • A close friend.

  • Any other person you identify.

In the event you are unable to agree or object to this disclosure, we may disclose such information as necessary if we determine that it is in your best interests based on our professional judgment.

Your protected health information may also be used or disclosed to notify or assist in notifying a family member, personal representative, or any other person responsible for your care of your location, general condition, or death. Additionally, your protected health information may be used or disclosed to an authorized public or private entity to assist in disaster relief efforts and to coordinate uses and disclosures to family or other individuals involved in your health care.

Uses and Disclosures in Emergency Situations If emergency treatment is needed, we may provide your protected health information to necessary parties. In this event, we will attempt to obtain your permission and acknowledgment of this event where and when possible, which may occur after the treatment has been administered.

Uses and Disclosures for Health-Related Benefits or Services From time to time, we may use and disclose protected health information to inform you about certain health-related benefits or services that may be of interest to you.

Uses and Disclosures Required by Law Your protected health information may be used or disclosed when required to do so by federal, state, or local law. This will be done in compliance with the law and limited to the relevant requirements of the law. If the law requires us to do so, you will be notified of any such uses or disclosures. We must make disclosures to you and, when required, to the Secretary of the Department of Health and Human Services to investigate or determine our compliance with the law.

Uses and Disclosures Related to Communicable Diseases If authorized by law, your protected health information may be used or disclosed to a person who may have been exposed to a communicable disease or may otherwise be at risk of contracting or spreading the disease or condition.

Disclosures for Health Oversight Activities We may disclose protected health information to a health oversight agency for activities authorized by law. Such activities include, for example:

  • Audits.

  • Investigations.

  • Inspections.

These activities are necessary for the government to monitor the health care system, the delivery of healthcare, government benefit programs, other government regulatory programs, and civil rights laws.

Disclosures of Abuse or Neglect Your protected health information may be disclosed to a public health authority authorized by law to receive reports of child abuse or neglect. Moreover, we may disclose your protected health information if we believe that you have been a victim of abuse, neglect, or domestic violence to a governmental entity or agency authorized to receive such information. In such cases, the disclosure will only be made in accordance with practice state law.

Disclosures to the Food and Drug Administration (FDA) Your protected health information may be disclosed to a person or company required by the FDA to report:

  • Adverse events.

  • Product defects.

  • Other problems.

  • Biologic product deviations.

  • To track products.

  • To enable product recalls.

  • To make repairs or replacements.

  • To conduct post-market surveillance as the agency is required to do.

Disclosures for Lawsuits and Disputes In the event you are involved in a lawsuit or a dispute, your protected health information may be disclosed in response to a court order or administrative order. We may also disclose protected health information regarding you in response to:

  • Subpoenas.

  • Discovery requests.

  • Other lawful processes by someone else involved in the dispute, but this is only if efforts have been made to tell you about the request or to obtain an order protecting the information requested.

Disclosures to Law Enforcement Your protected health information may be disclosed if asked to do so by a law enforcement official in response to:

  • Court orders.

  • Subpoenas.

  • Warrants.

  • Summons.

  • Similar processes.

Other related disclosures may include disclosures relating to individuals or organizations such as:

  • Armed Forces personnel.

  • National security and intelligence agencies.

  • Authorized federal officials for the protection of the President of the United States or other authorized persons or foreign heads of state.

Disclosures to Coroners, Funeral Directors, and for Organ Donation Your protected health information may be disclosed to a coroner or medical examiner for:

  • Identification purposes.

  • Determining cause of death.

  • For the coroner or medical examiner to perform other duties required by law.

We may also disclose protected health information to a funeral director to permit them to carry out legal duties and may do so if death is reasonably anticipated. Your protected health information may also be disclosed for certain organ donations to which you may have agreed.

Disclosures for Research Your protected health information may be disclosed to researchers when their research has been approved and protocols have been established to ensure the privacy of your information. For research purposes, we may also disclose a limited set of your information, as allowed under the law.

Disclosures Related to Criminal Activity Consistent with federal and state laws, we may disclose your protected health information if we believe that the use or disclosure is necessary to:

  • Prevent or lessen a serious or imminent threat to the health or safety of a person or the public.

  • If it is necessary for law enforcement authorities to identify or apprehend an individual.

Disclosures for Workers’ Compensation Your protected health information may be disclosed for Workers’ Compensation or similar programs. These programs provide benefits for work-related injuries or illnesses.

YOUR RIGHTS REGARDING PROTECTED HEALTH INFORMATION ABOUT YOU

Right to Inspect and Copy You have the right to inspect and copy protected health information that may be used to make decisions regarding your medical care. Both medical and billing records are usually included in this right. Requests must be submitted in writing. Should you request a copy of the information, we may charge a fee for the costs of copying, mailing, or other supplies associated with your request. Requests to inspect and copy your information may only be denied in very limited circumstances, and you have a right to request that any such denial be reviewed.

Right to Request Restrictions You have the right to request that Beauty By Brauna restrict the use and disclosure of your protected health information for treatment, payment, and health care operations. However, we are not required to agree to your request. If we do agree